Assists Senior-level Management with administrative duties by performing various corresponding duties:
Organize documents, contracts, mail, and industry information. Organizes and maintains file system, and files correspondence and other records.
Analyze and organizes department operations and procedures such as bookkeeping, payroll, personnel records, information management, filing systems, requisition of supplies, and other clerical services.
Handle travel arrangements, knowledge/distribution of discount travel voucher procedures, and coordination of management conferences/meetings.
Maintain positive corporate demeanor and act as a liaison between Senior Management Team, customers, and field personnel.
Handle highly confidential information professionally and loyally. Effectively screen on-site visitors and telephone calls in a professional manner.
Composes and types routine correspondence. Conducts research, and compiles and types statistical reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies, and arranges for equipment maintenance. Formal written correspondence to suppliers, internal organization, and customers
Answers questions about the organization and provides callers with addresses, directions, and other information. Performs other clerical duties as needed or assigned, such as filing, photocopying, and collating.
by: Jkeny